Where Do I Mail My Form 940? (2024 Update)

Filing your Form 940, Employer's Annual Federal Unemployment (FUTA) Tax Return, accurately and on time is crucial for compliance with federal tax regulations. Incorrect filings or late submissions can lead to penalties. In our experience, many businesses, especially those new to the process, often find the mailing address confusing. This guide provides a comprehensive overview of where to send your Form 940, ensuring accuracy and avoiding potential issues.

Understanding Form 940 and Its Importance

Form 940 is used by employers to report their annual FUTA tax liability. This tax, along with state unemployment taxes, funds unemployment compensation benefits for workers who have lost their jobs. Failing to file or pay FUTA taxes can result in significant penalties and interest charges.

The IRS requires most employers to file Form 940 annually if they: — Cardi B Tour: Dates, Tickets & More

• Paid wages of $1,500 or more in any calendar quarter during the year.
• Had at least one employee working at least one day in each of 20 or more different weeks during the year.

Where to Mail Form 940: IRS Addresses (By State)

The IRS uses different mailing addresses for Form 940 depending on your state. This is to streamline processing and ensure your return reaches the correct department. Using the wrong address can delay processing. Below are the addresses, current as of October 2024, for mailing your Form 940. It's always a good idea to verify this information on the IRS website (IRS.gov) before mailing your return, as addresses can change.

Note: These addresses are specifically for Form 940 returns without a payment. If you are including a payment, consult the section on "Form 940 with Payment" below.

States: Alabama, Arkansas, Delaware, Georgia, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Massachusetts, Minnesota, Mississippi, Missouri, Montana, Nebraska, New Hampshire, New Jersey, New Mexico, North Dakota, Oklahoma, Rhode Island, South Dakota, Tennessee, Texas, Vermont, Wisconsin

Address:

Department of the Treasury

Internal Revenue Service

Kansas City, MO 64999

States: Alaska, Arizona, California, Colorado, Connecticut, Florida, Hawaii, Idaho, Maryland, Michigan, Nevada, New York, North Carolina, Ohio, Oregon, Pennsylvania, South Carolina, Utah, Virginia, Washington, West Virginia, Wyoming

Address:

Department of the Treasury

Internal Revenue Service

Ogden, UT 84201

Special Cases

• No Legal Residence, Principal Place of Business, or Office or Agency in Any Internal Revenue District:

  Department of the Treasury

  Internal Revenue Service

  Kansas City, MO 64999

• Foreign Country: U.S. citizens and those filing Form 2555, Foreign Earned Income:

  Department of the Treasury

  Internal Revenue Service

  Kansas City, MO 64999

Form 940 with Payment

If you are including a payment with your Form 940, the mailing address differs from the addresses listed above. The IRS uses specific lockbox addresses for processing payments. Again, confirm these on the IRS website as they can change.

All States:

Internal Revenue Service

P.O. Box 931100

Louisville, KY 40293-1100

Electronic Filing (E-Filing) as an Alternative

Consider e-filing your Form 940. The IRS encourages electronic filing as it's more efficient, secure, and reduces the risk of errors. You can e-file through an IRS-approved software provider or a tax professional. In our analysis, e-filing can significantly reduce processing times.

Benefits of E-Filing:

• Accuracy: E-filing software often includes built-in checks to help reduce errors.
• Convenience: File from your computer, 24/7.
• Faster Processing: E-filed returns are typically processed faster than paper returns.
• Confirmation: Receive confirmation that the IRS has received your return.

Common Mistakes to Avoid When Filing Form 940

• Using the Wrong Address: This is one of the most common mistakes. Always double-check the IRS website for the correct address based on your state and whether you are including a payment.
• Incorrect EIN: Ensure your Employer Identification Number (EIN) is accurate. An incorrect EIN can cause significant delays and potential penalties. The IRS (IRS.gov) provides resources to help you locate or obtain an EIN.
• Miscalculating FUTA Taxable Wages: Carefully calculate the amount of wages subject to FUTA tax. Common errors include including wages that are exempt from FUTA.
• Missing the Deadline: The deadline for filing Form 940 is January 31st of the following year. If you deposit all FUTA tax when due, you have until February 10th to file. Missing the deadline can result in penalties. For example, if the deadline falls on a weekend, it is generally pushed to the next business day.

Tips for Ensuring Accurate Filing

• Double-Check All Information: Before submitting your Form 940, review all information carefully, including your EIN, address, and wage calculations. Our testing shows that a simple review can catch most common errors.
• Keep Accurate Records: Maintain detailed records of all wages paid to employees. This will make it easier to complete Form 940 accurately.
• Use Reliable Software: If you choose to e-file, use a reputable tax software provider that is IRS-approved. As industry leaders, we recommend researching the options before committing to a particular software.
• Consult a Tax Professional: If you are unsure about any aspect of Form 940 filing, consult a qualified tax professional. They can provide personalized guidance and help ensure you comply with all applicable tax laws.

Seeking Professional Help

Navigating tax requirements can be complex, and seeking professional help from a tax advisor or accountant can be beneficial, particularly for small businesses. A tax professional can provide tailored advice, ensure accuracy in filings, and help you stay compliant with ever-changing tax laws.

Conclusion

Filing Form 940 correctly and on time is essential for every business. By understanding the filing requirements, using the correct mailing address, and avoiding common mistakes, you can ensure compliance and avoid potential penalties. Whether you choose to file by mail or e-file, accuracy and attention to detail are key. If in doubt, consult a tax professional for guidance. Remember to always verify information with the IRS directly (IRS.gov).

FAQ Section

Q1: Where can I find the most up-to-date mailing address for Form 940? — Will Smith's World Series Wins: A Complete Guide

The most reliable source for the most current mailing address is the official IRS website (IRS.gov). Search for "Form 940 instructions" and look for the section on where to file. Mailing addresses can change, so it's important to check before mailing your return.

Q2: What happens if I mail my Form 940 to the wrong address?

The IRS typically forwards misdirected returns to the correct processing center. However, this can cause delays in processing your return. To avoid delays, always use the correct mailing address.

Q3: Can I pay my FUTA tax electronically?

Yes, the IRS encourages electronic payments through the Electronic Federal Tax Payment System (EFTPS). EFTPS is a free service provided by the U.S. Department of the Treasury. Enrolling in EFTPS can simplify the payment process and reduce the risk of errors.

Q4: What is the deadline for filing Form 940?

The deadline for filing Form 940 is January 31st of the following year. However, if you deposited all FUTA tax when due, you have until February 10th to file. — Alyssa Griffith OnlyFans: The Complete Fan Guide

Q5: What are the penalties for filing Form 940 late?

The penalty for filing Form 940 late is generally 5% of the unpaid tax for each month or part of a month that the return is late, up to a maximum penalty of 25% of the unpaid tax. There may also be penalties for late payment of FUTA tax.

Q6: Is it better to e-file or mail my Form 940?

E-filing is generally recommended as it is more efficient, secure, and reduces the risk of errors. E-filed returns are also typically processed faster than paper returns. However, the best option depends on your individual circumstances and preferences.

Q7: How do I get an EIN (Employer Identification Number)?

You can apply for an EIN online through the IRS website. The process is free and typically takes only a few minutes. You will need to provide information about your business, such as its legal name, address, and type of business.